We’ve worked closely with lawyers and proofreaders to create a simple wedding planner contract template to help save you precious time in your events business.
We’ve worked closely with lawyers and proofreaders to create a simple wedding planner contract template to help save you precious time in your events business.
What’s in this template?Wedding planners are responsible for creating and organizing the execution of wedding events. Essentially, you bring a wedding to life!
This is a massive responsibility as your clients entrust their most important day in your capable hands.
A wedding planner contract is a formal agreement between the wedding planner and the client to set conditions for which the wedding coordination services are performed.
Whether a wedding is low-key or a 7-day bonanza, the structure of the agreement remains the same. This is where our professional contract template comes into play.
DISCLAIMER: We are not lawyers or a law firm and we do not provide legal, business or tax advice. We recommend you consult a lawyer or other appropriate professional before using any templates or agreements from this website.
We developed a simple, editable, and professional contract template, so you don’t have to get lost in compliance, and instead, you can spend more time celebrating weddings for your clients.
Click below to access our free event planning contract templateA wedding planner contract is a crucial business document as it converts a lead into a paying client. That’s why you must master presenting your agreement in the best possible moment to secure more weddings.
To help you perfect the timing of when to introduce a wedding planner contract, let’s breakdown a standard client intake process.
Let’s circle step 4, send a proposal. After consulting with your newlyweds about their dreams for their magical day, it’s best practice for you to send them a plan highlighting all the ways you can help them achieve their ultimate wedding.
While your pitch is a vital sales tool, a proposal on its own is not enough to secure a new client. That’s why we always recommend you attach a copy of your wedding planner contract to your proposal.
Your clients are already excited about having you coordinate their wedding, so you can balance this feeling of optimism with contract terms and conditions to show you professionalism.
Another great benefit of a contract is that you can use it as a reference document to follow up on couples who are still deciding whether they should move forward with your wedding services. The simple question of, “I’m just touching base to see if you had any questions about my proposal?” is enough to re-engage your clients.
At this point, you can start to extract any concerns your prospects have about your contract—which you can then see if you can get on the same page to lock in the sale.
We developed a simple, editable, and professional contract template, so you don’t have to get lost in compliance, and instead, you can spend more time celebrating weddings for your clients.
Click below to access our free event planning contract templateEven though our template is straightforward, we’ve identified three best practices to get the most out of your agreement.
It’s vital before you get signatures from your clients that all parties are on the same page when it comes to what wedding services you’re offering.
For any service provider, especially in events, one of the greatest risks is where clients develop unrealistic expectations and keep asking for more than what was initially agreed on in your contract. This dynamic can quickly build tension in relationships, which can then escalate to disputes.
To help reduce the risk of scope creep, detail exactly what you’ll be offering as part of your wedding planning services for your client to review and sign off on. The benefit of this is if your clients make a request that’s out of scope, you can refer back to your contract to remind your clients what they agreed to.
Setting expectations of what you can do for a wedding event means you have to get incredibly skilled at scoping weddings accurately. The key here is getting to know your couples’ concerns and desires for their wedding before sending them your contract.
Ask quality questions and try to identify barriers or restrictions early. At least then, you give yourself a much better chance of keeping your services within scope.
Getting your wedding planning contract signed is the moment a prospect becomes a client. As a paid professional, it’s motivating to see your contracts grow as it represents future income.
As weddings are very seasonal, it means you’ll likely have jobs booked months or years in advance. The cyclical nature of wedding planning makes it hard to manage your cash flow as there are extended periods where you don’t have money coming in.
We suggest you organize your contracts into two piles; contracts and pending contracts.Your contracts pile represents future income, while your pending contracts pile represents potential future income.
Once you’ve organized your contracts, you can start tracking your pipeline manually or in a spreadsheet.
The greatest opportunity is being aware of your potential contracts, so you can develop a follow-up system to see if you can get couples to sign off on your proposal.
Much of the success of your wedding business comes down to how you manage cancellations. Couples will change their minds for whatever reason and want to end your contract before the wedding.
The more cancellations you have on your books, the more income you’ll lose. Not only do you miss out on client fees, but you also waste time liaising with your wedding suppliers.
Use a wedding planner contract to enforce non-refundable deposits, as having clients sign off on this clause will help you get compensated and reduce your number of cancellations.
